Based on the title, you might expect this post to be about grammar or punctuation mistakes that proofreaders and editors should avoid. Actually, we're not going to talk about run-on sentences or dangling participles today. Instead, let's talk about some pitfalls to avoid as a service provider.

Running your own business can be challenging, whether it's because of difficult projects, an unorganized schedule, or periods of slow work that affect your finances.

Here are a few mistakes to avoid in your proofreading or editing business:

1. Not setting your rates appropriately: I admit that pricing your services can be tricky. Research what others in your field are charging and set rates that are reasonable while reflecting your years of experience.

2. Not establishing clear terms and agreements with clients: Clearly define the scope of work, rates, and timelines for your clients' projects. Unclear expectations can lead to disputes and misunderstandings down the line.

3. Ignoring your clients' style guides and preferences: Be sure to follow the specified style guides and preferences of your clients. Ignoring these details can result in extra work for both parties and may harm your professional reputation. Consider developing a policy that you will begin work for a client only after you have received a list of their preferences. Believe me, it's that important.

4. Ignoring client feedback: Ask your clients for feedback when you finish their project. If you work with recurring clients, consider surveying them once per quarter or per year to find out if you can improve your process or skills. If a client points out something you missed in a file, it's natural to feel defensive, but use that constructive criticism as a prompt to slow down or avoid distractions while you're working. Determine to do your best work going forward.

5. Not managing your time well: Give yourself enough time to complete each project by the requested deadline. Work ahead when possible so you're not rushing at the last minute. I highly recommend tracking your time on each project and then compiling that data about each of your clients. Knowing how long projects typically take for certain clients will help you know how much time to set aside for their future projects. Use a technique like time blocking to avoid overscheduling yourself.

6. Not maintaining a trusted project management system: Develop a way to keep track of the projects in your queue. Consider developing a system so your clients know what projects you're working on for them. This could be as simple as a shared digital spreadsheet that updates when projects are added to the queue. I use Airtable to organize my proofreading projects, and it allows me to create a personalized link for each client so they can see what projects I'm working on for them and when they can expect the work to be finished.

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Have you ever struggled with any of the mistakes mentioned in this post? If so, you're not alone.

To your success,
Julie from The Proofreader Greenhouse

P.S. If you'd like to read the other articles in The Watering Can, click here. 💦

6 Mistakes Proofreaders and Editors Should Avoid